NuVo DocFlo platform

The document automation platform for SAP finance.

A cloud-native platform on SAP BAIP, run by specialist AI agents, that adapts to your entities, your SAP rules and your approval matrix.

Book a demoMeet the AgentIQ DocFlo agents
  1. DocumentsReceive
  2. DocumentsExtract
  3. DataValidate
  4. ActionsApprove
  5. ActionsPost
  6. InsightsTrack
One platform

One platform for every entity and every invoice.

Process invoices for all your company codes in one place, with entity-specific rules, approvers and exception handling. Six stages, one audit trail.

  1. 01 · Documents

    Receive

    The invoice PDF arrives by email, WhatsApp or upload.

  2. 02 · Documents

    Extract

    AI reads vendor, PO, line items, amounts and taxes.

  3. 03 · Data

    Validate

    Checked against SAP purchase order data and scored 0–100%.

  4. 04 · Actions

    Approve

    Routed automatically by score: L1, L2 or straight to posting.

  5. 05 · Actions

    Post

    The AP invoice posts to SAP once validation is cleared.

  6. 06 · Insights

    Track

    Live status on the dashboard and through the AP chatbot.

Receive & understand

Take in any invoice, in any format, in any language.

Invoices reach AP every way imaginable. DocFlo takes them all in, reads them with AI and hands clean, structured data to the next step.

  • Ingest at scale from email, WhatsApp, uploads and bulk files
  • Structured formats imported directly: EDI (X12 / EDIFACT), XML and SAP IDoc
  • AI extraction of header data, line items, amounts and taxes
  • People review only the documents the AI is unsure about
Key features
  • Email, WhatsApp and upload channels
  • Bulk import of CSV and Excel
  • EDI, XML and SAP IDoc import
  • AI reading of header, lines and taxes
  • Automatic language detection
  • Human review for complex documents
Validate & enrich

Every invoice checked against SAP before anyone touches it.

DocFlo compares each invoice with the purchase order, goods receipt, price and tax data in SAP — line by line — and scores it from 0 to 100%.

Nine real-world scenarios, handled automatically

Partial invoices

Several invoices against one PO — the open balance is tracked automatically.

Duplicate detection

The same invoice submitted twice is blocked and routed for approval.

Goods receipt not done

Invoice arrives before the goods receipt — posting is blocked and the team notified.

Price variance (over)

Invoice rate above the PO rate — flagged and sent for approval.

Price variance (under)

Invoice rate below the PO rate — flagged for review before posting.

Unplanned extra charges

Charges that are not in the PO — the value mismatch triggers approval.

Unit-of-measure mismatch

Unit of measure differs from the PO — flagged for approval.

Tax rate mismatch

Tax rate on the invoice doesn't match the PO — flagged for review.

Multi-line validation

Each line item checked on its own: quantity, rate and value.

Trigger actions

Approvals that route themselves.

Configurable smart routing sends every invoice down the right path — straight to posting, to one approver or two, or on hold with the reason attached.

  1. 95–100%Auto-postNo approval neededReady to post immediately
  2. 90–95%L1 approvalAP Manager reviewsMinor discrepancies
  3. 70–90%L1 + L2AP Manager + Finance ManagerSignificant discrepancies
  4. < 70%On holdManual review requiredRouted to an indexer — major discrepancies
  • The same approval or rejection for the same discrepancy, every time
  • Approvers notified automatically
  • AP invoice posted to SAP once validation is cleared
  • SAP document number written back automatically
Unlock insights

Know where every invoice is — just ask.

Ask the AP chatbot in plain language and get answers from your invoice data instantly, without opening a single dashboard.

AP chatbot
  • Status

    “How many invoices are pending L1?”

  • Aggregations

    “What is the total value posted this week?”

  • Insights

    “Which vendors have the most rejections?”

  • Tracking

    “Which invoices have been with approvers for over 3 days?”

  • Audit

    “Who approved INV-0987, and when?”

  • Live dashboard for every invoice
  • Answers in plain language
  • Complete, tamper-proof audit trail
  • Storage in HANA DB, AWS or OpenText
Value

A platform that pays for itself — in cost, control and confidence.

Zero product licence

A one-off installation and low maintenance cost. You own the platform outright.

AI-powered OCR

Multi-language support with no manual configuration.

Flexible storage

HANA DB, AWS or OpenText — your choice.

Configurable business rules

With KPI scoring on every invoice.

Standardized approvals

Consistent approval or rejection for every discrepancy.

Role-based security

With a complete, tamper-proof audit trail.

Real-time visibility

Live dashboard and an AP chatbot on demand.

Solution architecture

Built natively on SAP BAIP.

DocFlo runs in your own SAP BAIP subaccount. People sign in through SAP Cloud Identity Services, the application is built on SAP's Cloud Application Programming Model, data stays in SAP HANA Cloud, and a secure tunnel reaches S/4HANA behind your firewall.

End users · desktop and mobile
SAP Cloud Identity ServicesSAML2 / OIDC sign-in · SCIM user provisioning
Secure tunnelYour firewall
  • SAP S/4HANA on-premise · via SAP Cloud Connector
  • SAP cloud solutions
  • Third-party APIs and applications
Integrations

Works with your landscape.

  • SAP S/4HANA (cloud and on-premise)
  • SAP cloud solutions
  • SAP Build Process Automation
  • SAP Document Management
  • OpenText
  • AWS
  • Email and WhatsApp
  • Third-party APIs
Security & compliance

Security and compliance

Coming soon.

Put DocFlo between your inbox and SAP.

We'll map your AP process, your approval matrix and your SAP landscape to the platform — and show you the result on your own invoices.

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